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Quote, schedule and invoice in one platform.

AI-powered quoting, scheduling, field ops and invoicing for UK trade businesses. Sign up yourself, with no sales call and no setup fee.

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Built to Save You Time and Money

About 1 min

AI first draft, you check every line

Real-time

Job cost & profit tracking

20+

Features in one platform

30-day

Free trial, no card required

See it in action

Short videos of Field Forge at work, in the office and on site.

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  • Service Contract Software for UK Contractors

  • Field Service App for Engineers

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Common Field Service Management Challenges

Most contractors and trade teams wrestle with the same operational problems every week.

Hours lost on manual quotes

Spreadsheets, scribbled notes, and back-of-envelope estimates cost you time and leave money on the table.

Jobs fall through the cracks

Without a clear schedule and job tracker, work gets missed, deadlines slip, and clients lose confidence.

No visibility on costs or margin

You finish a job and hope you made money. Actual costs are buried across receipts, timesheets, and invoices.

Disconnected tools and paperwork

Quoting in one app, scheduling in another, invoicing in a third. Nothing talks to anything else.

Field Service Management Software Features

One platform from first enquiry to final invoice, built for how contractors actually work.

AI Quoting Software for Contractors

Stop hand-writing estimates on the back of envelopes. Describe the job in plain English and Field Forge drafts a professional, itemised quote priced from your own rate card, with materials and labour set out line by line: a first draft in about a minute, which you check before it goes. Any line it cannot price is left for you to price.

Job Scheduling with Visual Calendar

Drag-and-drop scheduling software for your field team. See who is where, when, and what’s next. Dispatch field engineers to jobs, manage availability, and get a warning before you double-book anyone, all at a glance.

Job Costing & Profit Tracking

Your quote becomes your job and your invoice with no data re-entry. Quote pricing locks through to completion, with live labour costs as you schedule crew and margin calculated automatically before you invoice.

Invoicing & VAT Return Figures

Raise an invoice from the finished job at each line’s sell price, approve it, then send and lock it. Credit notes, payments, aged debt and customer statements are built in, and VAT Returns works out your nine boxes, ready to hand to your MTD software. Invoices and supplier bills go one way to Xero or QuickBooks.

Reactive Maintenance, PPM & SLAs

Raise reactive call-outs and planned preventive maintenance (PPM) visits as jobs, each with its own priority and response and fix deadlines (SLAs). Requests from the customer portal land in your Requests inbox, ready to turn into a job or a quote.

Engineer App That Works With No Signal

Engineers open Field Forge in their phone’s browser: today’s jobs in your order, one button from On my way to Finish job, clock in on the job, checklists and customer sign-off. Status, time, checklists and forms save on the phone with no signal and send when it returns. Signing in, scanning an asset label, a job the phone has never opened and the customer’s signature need signal.

Compliance Forms & Inspections

18 UK compliance templates, including the EICR, the Landlord Gas Safety Record (CP12) and RAMS, install in one click. Engineers fill them on their phones, the office approves them and sends the customer the report, and failed items can be raised as corrective actions, each with an owner and a due date.

Reporting & Business Analytics

Dashboards for revenue, job profit, team workload and the quote pipeline, and reports on work in progress and gross profit by department. Admins can describe a report in plain English and get a draft to check, save and export to CSV.

Asset Management with Maintenance Tracking

Track vehicles, tools, and plant equipment with QR-code asset labels. Schedule planned maintenance, log service history, and see each item’s cost of ownership: purchase price plus maintenance spend. Know where every piece of kit is and what it has cost you.

Equipment HireNew

Hire your own kit out to customers: charge weekly, by a 3-day or 5-day week or whole weeks only, scan kit out and back in on the phone, and bill each hire to date against its PO. Available the moment you switch it on in Settings.

CRM: Customers, Sites, Contacts & Suppliers

A unified CRM workspace for customers, job sites, contacts, suppliers, and subcontractors with full work history. Import existing records via CSV with smart column mapping. Link quotes, jobs, invoices, and assets to every customer and site.

Labour & Material Rate Libraries

Maintain standard labour and material rates. Import supplier catalogues from CSV. Apply consistent pricing across every quote to protect margins and speed up estimating.

Parts Catalogue with SKU Management

Build a centralised parts catalogue with SKUs, supplier links, and unit pricing. Pick parts straight into quotes, jobs, and purchase orders so the same identity flows from estimate to cost to PO without re-keying.

Maintenance Contracts & Recurring Visits

Manage planned preventive maintenance contracts and service agreements with auto-generated visits, multi-engineer assignment, and SLA tracking. Invoice every completed visit in one batch to keep recurring revenue flowing.

Subcontractor & Supplier Management

Keep subcontractor details and see whose insurance is about to expire, raise orders to subcontractors and suppliers from the job, and give subcontractors a portal to accept the work.

Progress Invoicing & Retention (Applications for Payment)

CIS, the domestic reverse charge and JCT-style applications for payment, baked in rather than bolted on. Retention at the rate you set per job, released as one invoice once the job is fully certified. Built for UK trades contractors: every figure is calculated by the system, never by AI, and margins are protected through to payment.

Smart Invoice Capture & 3-Way PO Matching

Upload a supplier invoice as a PDF, photo or scan and let AI read it. Field Forge then three-way matches it to the purchase order line by line, flags cost variances before payment, and lets you add any line to your parts catalogue at the price you actually paid.

Digital Forms & Job Sheets

Build custom forms and job sheets with a drag-and-drop builder. Capture signatures and photos on site, fill from templates, and link every submission to the right job, customer, site, or asset.

Room surveysNew

Measure every room on your phone, signal or not. The office sees the figures and photos on the job.

Customer Portal

Give clients a branded portal to approve quotes, track job progress, view invoices, and send requests for new work. Cut the email back-and-forth and get quotes signed off faster.

Live Field Map & GPS Tracking

See who's on site, how long they've been there, and what work they've completed, all in real time on a live map. Suggest plan weighs skills, deadlines and distance when it suggests who should take each job.

Time Tracking & Timesheets

Field engineers clock in and out from their phone with geolocation captured. Forms and their photos, checklist ticks and job status changes save on the phone with no signal and send when it returns. Hours flow into job costing and export for payroll; compare estimated vs actual time on every job.

Training & Certification Matrix

Track every engineer’s certifications, accreditations, and skills in one competency matrix. Set what each role and trade must hold, get warned 30 days before a certificate expires, and store certificates against each person.

Fast Setup & Data Import

Bring your records with you. Import customers, sites, suppliers, and your asset register from CSV with column mapping; customers, suppliers and assets are checked for duplicates. UK labour rates are set up for you at signup, and 18 UK compliance templates install in one click.

Security, Roles & Permissions

Your data is isolated to your company and encrypted, with per-user create, edit, and delete permissions, optional two-factor authentication, and an append-only audit trail. Deleted records restore from a 30-day recycle bin.

Field Service Software for Every Trade

Whether you’re an electrical contractor, plumber, HVAC engineer, or facilities manager, Field Forge is built for your industry.

Electrical Contractors

Manage domestic rewires, commercial installations, and testing schedules. Field Forge helps electrical contractors quote accurately, schedule electricians, and track job costs from a single platform.

Plumbing & Heating

Purpose-built for plumbing contractors and heating engineers. Quote boiler installs, bathroom fits, and emergency call-outs with AI-powered estimating, then schedule your plumbers and invoice from the finished job.

HVAC & Refrigeration

Schedule reactive and planned maintenance visits for HVAC engineers and refrigeration contractors. Track job costs, manage service agreements, and produce signed job reports from one HVAC field service management platform.

General Building & Construction

From extensions to full refurbishments, Field Forge gives building contractors and construction teams a single system for quoting, scheduling trades, tracking materials, and managing subcontractors.

Facilities Management

Manage reactive and planned maintenance across multiple sites. Facilities management teams can use Field Forge to schedule engineers, track asset registers, handle multi-site client invoicing, and maintain SLA compliance.

Fire & Security

Fire alarm servicing, CCTV installation, and access control maintenance. Field Forge helps fire and security contractors schedule inspections, manage compliance paperwork, and invoice clients efficiently.

Gas & Renewables

Gas engineers and renewable energy installers use Field Forge to manage boiler servicing, heat pump installations, and solar panel projects. Quote jobs with AI, schedule your team, and track every cost.

Painting, Decorating & Fit-Out

Quote painting and decorating jobs faster with AI-powered estimating. Schedule your decorators across multiple sites, track material costs, and generate professional invoices directly from completed work.

How Field Forge Works: Quote, Schedule, Invoice

Three steps from enquiry to paid invoice.

1

Create an AI-Powered Quote

Enter the job details, or describe it in plain English and let AI draft the line items. Field Forge prices them from your own rates with your margin applied, and any line it cannot price comes back unpriced for you to price. You have a first draft in about a minute. You check every line before it goes to your client as a professional PDF quote.

2

Schedule & Assign the Job

One click converts an accepted quote into a job, ready to drag onto the calendar. Cost estimates carry over automatically. Drop it onto your team’s visual calendar, assign the right engineer, and set priority levels.

3

Deliver, Track Costs & Invoice

Your field team logs time, expenses, and job updates from their phone as work progresses. When the job is done, generate a VAT-compliant invoice directly from the completed work, with actual costs and profit margin calculated automatically.

See Your Field Service Dashboard in Action

A single platform for your entire operation, from quoting to invoicing.

Field Forge: Dashboard

24

Active Jobs

12

Quotes Sent

£28.4k

Revenue (MTD)

7

Scheduled Today

Job Pipeline

Planned
6
Allocated
8
Attended
12
Completed
18

£1,185

Avg Job Value

+8%

32%

Profit Margin

+2%

£4,220

Outstanding

3 invoices

Recent Activity

Boiler service completed at 14 High St

12 min ago

Quote #Q-0047 sent to Apex Build Ltd

34 min ago

Invoice #INV-0093 paid: £1,820

1 hr ago

Why Choose Field Forge Over Other Field Service Software

What makes Field Forge different from legacy field service management tools and manual processes.

AI-Powered Estimating

Most field service software still makes you price jobs manually. Field Forge uses AI to draft an itemised quote in about a minute, and you check every line before it goes, so you spend less time on paperwork and more time on site.

One Platform, Not Five

Replace separate tools for quoting, scheduling, job tracking, invoicing, and asset management. Field Forge connects every step from enquiry to payment in a single field service management platform.

Know Your Margins in Real Time

Track estimated vs actual costs as work progresses. Unlike spreadsheets and legacy systems, Field Forge shows you profit margin before you send the invoice, not weeks after.

Works on Any Device, No App Download

Your field team accesses jobs, schedules, and time logging from any mobile browser. No app store downloads, no version mismatches, no IT overhead.

Built for UK Contractors

VAT-ready invoicing, GBP pricing, UK-format addresses, and terminology that matches how British trade teams actually work. No American jargon.

Field Service Software Integrations: Xero, QuickBooks & More

Connect Field Forge to Xero or QuickBooks and send invoices and supplier bills across without double entry.

Accounting

Xero
QuickBooks

Scheduling

Google CalendarComing Soon
Outlook CalendarComing Soon

Custom Integrations

SageComing Soon
SalesforceComing Soon
HubSpotComing Soon
ZapierComing Soon

More integrations on our roadmap. Tell us what you need.

30-day free trial, no credit card required

Field Service Software Pricing: Plans for Every Team Size

Affordable field service management software with two licence tiers to fit your team. Start with a 30-day free trial, with no credit card required.

Lite

£19.99/ month

Mobile app access for field technicians. View jobs, update status, and log time.

  • Mobile app only (no desktop access)
  • View assigned jobs & details
  • Update job status
  • Log time entries
  • See upcoming jobs day by day
  • Requires at least 1 Full licence
  • £199/yr if paid annually (save 17%)
Start Free Trial
Most popular

Full

£39/ month

Complete desktop & mobile access for office staff, schedulers, and admins.

  • Everything in Lite, plus:
  • Full desktop & mobile access
  • Create & edit quotes & jobs
  • AI-powered estimating
  • Scheduling & assignments
  • Invoicing, billing & purchasing
  • Client & asset management
  • Team management & settings
  • £390/yr if paid annually (save 17%)
Start Free Trial

Enterprise

Custom

For larger teams with bespoke requirements.

  • Everything in Full
  • Volume discounts
  • Dedicated account manager
Contact Us
Not sure which plan fits, or want to buy a licence for a team?

Stop guessing. Start delivering.

Join contractors and field service teams already using Field Forge to quote faster, schedule smarter, and get paid on time.

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Field Service Management Software FAQ

What trades or industries is Field Forge built for?
Field Forge is designed for any contractor or field service team that quotes jobs, schedules work, and invoices clients, including electrical, mechanical, plumbing, HVAC, building maintenance, facilities management, and general contracting.
How does the AI quoting work?
You describe the job in plain English. AI drafts the lines and quantities, and Field Forge prices them from your own rates with your margin applied, usually in about a minute. You check every line, adjust anything you need to, and then send it to the client.
Can I import my existing rate sheets and supplier catalogues?
Yes. You can import labour rates and material catalogues from CSV files. Field Forge maintains a rate library so your pricing stays consistent across every quote.
Is my data secure?
Yes. Field Forge runs on Google Cloud (Firebase) and encrypts your data in transit and at rest. All data is company-scoped, so your team only ever sees your own data. Authentication uses Firebase Auth with optional two-factor authentication and role-based access controls, and you can fine-tune create, edit, and delete permissions per person. Every change is recorded in an append-only audit trail, and deleted records can be restored from a 30-day recycle bin. See our Security & Permissions page for details.
What does it cost?
Field Forge offers two licence tiers: Lite at £19.99 per user a month (or £199 per user a year) for engineers in the field app, and Full at £39 per user a month (or £390 per user a year) for office staff with every module. Every new account starts with a 30-day free trial, with no credit card required. Enterprise pricing is available on request. Card payments your customers make through the customer portal carry a Field Forge fee of 1% + 20p per payment, on top of Stripe’s own fees.
Can my team use it on mobile?
Yes. Field Forge is a responsive web application that works on desktop, tablet, and mobile browsers. No app store download required.
How do I get started?
Click Start Free Trial and sign up with your email address or a Google account. No credit card is needed for the 30-day trial.
Is Field Forge suitable for HVAC and refrigeration contractors?
Yes. HVAC engineers and refrigeration contractors can use Field Forge to schedule reactive and planned maintenance visits, track job costs, and produce invoices. The AI quoting feature handles HVAC-specific materials and labour items.
Can electricians use Field Forge for job management?
Yes. Electrical contractors can use Field Forge to manage everything from domestic rewires to commercial installations. Create AI-powered quotes, schedule your electricians, track materials, and invoice clients, all from one platform.
Does Field Forge integrate with Xero or QuickBooks?
Yes, one way. Invoices (with their customer contacts) and supplier bills go to Xero or QuickBooks; payments recorded there do not come back into Field Forge.
How does Field Forge compare to other field service management software?
Field Forge is purpose-built for UK contractors, with AI-powered quoting that drafts an itemised estimate in about a minute for you to check line by line. Unlike legacy systems, you get quoting, scheduling, job management, cost tracking, and invoicing in a single platform, with no app store download required.
Is Field Forge suitable for sole traders?
Yes. Field Forge works for sole traders through to teams of 50+. Sole traders benefit from AI quoting and integrated invoicing to save admin time and look professional to clients.
Can I migrate my data from spreadsheets?
Yes. You can import existing rate sheets, material catalogues, and client details from CSV files, and a supplier price list or rate card can be read from a PDF or spreadsheet, with every row it reads shown for you to review before anything is saved.
Does Field Forge work for facilities management companies?
Yes. Facilities management teams can use Field Forge to manage reactive and planned maintenance jobs, schedule engineers across multiple sites, track asset registers, and handle multi-site client invoicing.
Can I use Field Forge on a building site without Wi-Fi?
Yes. The field app keeps working with no signal: clocking in and out, job status changes, checklists, and forms with their photos save on the phone and send when signal returns. Some things need a connection: looking up a scanned asset label, opening a job the phone has not opened before, the customer’s signature, and photos posted to Notes & Photos or attached to an expense.
Does Field Forge handle reactive maintenance and PPM?
Yes. Reactive call-outs and planned preventive maintenance (PPM) visits are jobs with their own priority and response and fix deadlines (SLAs). Requests from the customer portal land in your Requests inbox, ready to turn into a job or a quote. Field engineers get the job details on their phone and update its status as they go.
What reporting and analytics does Field Forge provide?
A dashboard each person arranges, showing what needs attention, the job and quote pipelines, team workload and the money, plus reports on revenue, job profit, work in progress and gross profit by department, and CSV exports for your accountant. Admins can describe a report in plain English and get a draft to check, save and export.
Can I customise quotes with my company branding?
Yes. You can add your company logo, accent colours, and custom terms to quote PDFs, and your logo goes on invoice and form PDFs too.
How do I manage subcontractors in Field Forge?
Field Forge includes a subcontractor and supplier management module. Track subcontractor details, allocate them to jobs, manage purchase orders, and monitor costs, all from within the same platform you use for your own team.
Does Field Forge track time and attendance for field engineers?
Yes. Field engineers clock in and out against specific jobs from their mobile device, with location captured at clock-in and clock-out and breaks paused and resumed. Time is valued at the engineer’s hourly cost and flows into job costing. You can review timesheets, compare estimated vs actual hours, and export timesheets as a CSV for payroll.
Can I cancel my subscription at any time?
Yes. There are no long-term contracts. An admin can cancel at any time from the billing page, and the account stays active until the end of the period already paid for, so export your company data before then.
Does Field Forge support multi-site management?
Yes. You can manage multiple client sites, each with their own address, contacts, and job history. The platform is designed for teams that operate across many locations, from single-branch contractors to multi-site facilities management companies.
Does Field Forge support applications for payment and retention?
Yes. Field Forge supports JCT-style applications for payment as a first-class workflow. You claim by percentage complete across each scope line, and cumulative claims are validated against what was previously certified. Retention is held at the rate you set per job and released as one invoice once the job is fully certified. The domestic reverse charge and CIS are handled, and every figure is calculated deterministically.
Can Field Forge read supplier invoices and match them to purchase orders?
Yes. Upload a supplier invoice as a PDF, photo, or scan and AI extracts the lines; Field Forge then three-way matches them to the purchase order and flags any cost or quantity variance before you pay. Lines not on the PO are surfaced to keep, query, or remove, and any line can be added to your parts catalogue as a new item at the billed price. AI only reads the invoice. The matching and every financial figure are worked out by the system.
Can I build custom forms and digital job sheets?
Yes. A drag-and-drop form builder lets you create forms and job sheets with the fields you need, including signature fields and conditional logic, and save them as templates. Engineers complete them on any phone or tablet, attach photos, capture signatures on site, and every submission is linked to the relevant job, customer, site, contract, or asset.
Is there a customer portal?
Yes. Field Forge includes a branded customer portal where clients can approve or decline quotes, track job progress and status, view their invoices and payment status, and send requests for new work, which cuts the email back-and-forth and helps quotes get signed off faster.
Can I see my engineers on a live map?
Yes. Field Forge plots your engineers in real time on a live map, with each job pinned at its site. Suggest plan weighs skills, deadlines and distance when it suggests who should take each job, and geolocated clock-in records attendance on site. Where the company requires tracking, the route trail is kept only while the engineer is clocked in to a job.

Free for everyone

Free tools & resources

Practical guides and free calculators for UK contractors. No sign-up required.

Calculator

CIS Deduction Calculator

Work out subcontractor deductions instantly: registered (20%), unregistered (30%), or gross payment status. Materials handled correctly.

Use the calculator

Calculator

Field Service Savings Calculator

Estimate your annual savings, payback period, and productivity gain from moving your team onto a modern field service platform. Three views, live results.

See your ROI

Calculator

VAT Reverse Charge Calculator

Decide whether the UK construction domestic reverse charge applies to a supply, get suggested invoice wording, and see which VAT return boxes each side uses.

Check a supply

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